Microsoft Windows Shortcut Keys Pdf
Many users find that using an external keyboard with keyboard shortcuts for Outlook on Windows helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Outlook on Windows.
- Microsoft Windows 10 Shortcut Keys Pdf
- Microsoft Windows Shortcut Keys Pdf
- Microsoft Windows Shortcut Keys Pdf Pdf
- MICROSOFT® WINDOWS® SHORTCUT KEYS. Switch between open applications. Switch backwards between open applications.
- QuickStudy Computer Shortcuts. & Special Characters. BASIC SHORTCUT KEYS. MICROSOFT WINDOWS SHORTCUT KEYS.
Notes:
Wide Accessibility Options and Tools. Shortcut Keys Windows Explorer Shortcut Keys Microsoft Office XP Shortcut Keys. The tables below display the more commonly used Microsoft Office keyboard shortcuts, specifically for Excel, PowerPoint mercedes viano manual pdf and Word. Here is the complete list of excel keyboard shortcuts.
The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).
In this topic
Frequently used shortcuts
To do this | Press |
|---|---|
Close | Escape or Enter |
Go to Home tab | Alt+H |
New message | Ctrl+Shift+M |
Send | Alt+S |
Insert file | Alt+N, A, F |
New task | Ctrl+Shift+K |
Delete | Delete (when a message, task, or meeting is selected) |
Search | Ctrl+E Alt+H, R, P |
Reply | Alt+H, R, P |
Forward | Alt+H, F, W |
Reply All | Alt+H, R, A |
Copy | Ctrl+C or Ctrl+Insert Note: Ctrl+Insert is not available in the Reading pane. |
Send/Receive | Alt+S, S |
Go to calendar | Ctrl+2 |
Create appointment | Ctrl+Shift+A |
Move to folder | Alt+H, M, V, select folder from list |
Attachment SaveAs | Alt+JA, A, S |
Basic navigation
To do this | Press |
|---|---|
Switch to Mail view | Ctrl+1 |
Switch to Calendar view | Ctrl+2 |
Switch to Contacts view | Ctrl+3 |
Switch to Tasks view | Ctrl+4 |
Switch to Notes | Ctrl+5 |
Switch to Folder list in the Folder pane | Ctrl+6 |
Switch to Shortcuts | Ctrl+7 |
Switch to next open message | Ctrl+Period |
Switch to previous open message | Ctrl+Comma |
Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar | Ctrl+Shift+Tab or Shift+Tab |
Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar | The Tab key |
Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar, and show the access keys in the Outlook ribbon | F6 |
Move around message header lines in the Folder pane or an open message | Ctrl+Tab |
Move around within the Folder pane | Arrow keys |
Go to a different folder | Ctrl+Y |
Go to the Search box | F3 or Ctrl+E |
In the Reading pane, go to the previous message | Alt+Up Arrow or Ctrl+Comma or Alt+Page Up |
In the Reading pane, page down through text | Spacebar |
In the Reading pane, page up through text | Shift+Spacebar |
Collapse or expand a group in the email message list | The Left Arrow key or the Right Arrow key, respectively |
Go back to previous view in the main Outlook window | Alt+B or Alt+Left Arrow |
Go forward to next view in the main Outlook window | Alt+Right Arrow |
Select the InfoBar and, if available, show the menu of commands | Ctrl+Shift+W |
Search
To do this | Press |
|---|---|
Find a message or other item | Ctrl+E |
Clear the search results | Esc |
Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in | Ctrl+Alt+A |
Use Advanced Find | Ctrl+Shift+F |
Create a Search folder | Ctrl+Shift+P |
Search for text within an open item | F4 |
Find and replace text, symbols, or some formatting commands when in the Reading pane or in an open item | Ctrl+H |
Expand search to include items from the current folder | Ctrl+Alt+K |
Expand search to include subfolders Ctrl+Alt+Z Flags | Ctrl+Alt+Z |
Flags
To do this | Press |
|---|---|
Open the Flag for Follow Up dialog box to assign a flag | Ctrl+Shift+G |
Color categories
To do this | Press |
|---|---|
Delete the selected category from the list in the Color categories dialog box | Alt+D |
Create an item or file
To do this | Press |
|---|---|
Create an appointment | Ctrl+Shift+A |
Create a contact | Ctrl+Shift+C |
Create a contact group | Ctrl+Shift+L |
Create a fax | Ctrl+Shift+X |
Create a folder | Ctrl+Shift+E |
Create a meeting request | Ctrl+Shift+Q |
Create a message | Ctrl+Shift+M |
Create a note | Ctrl+Shift+N |
Create an Office document | Ctrl+Shift+H |
Post to the selected folder | Ctrl+Shift+S |
Post a reply in the selected folder | Ctrl+T |
Create a Search folder | Ctrl+Shift+P |
Create a task | Ctrl+Shift+K |
Commands in most views
To do this | Press |
|---|---|
Save (except in Tasks view) | Ctrl+S or Shift+F12 |
Save and close (except in Mail view) | Alt+S |
Save as (only in Mail view) | F12 |
Undo | Ctrl+Z or Alt+Backspace |
Delete an item | Ctrl+D |
Ctrl+P | |
Copy an item | Ctrl+Shift+Y |
Move an item | Ctrl+Shift+V |
Check names | Ctrl+K |
Check spelling | F7 |
Flag for follow-up | Ctrl+Shift+G |
Forward | Ctrl+F |
Send or post or invite all | Alt+S |
Enable editing in a field, in all views except Mail or Icon | F2 |
Left align text | Ctrl+L |
Center text | Ctrl+E |
Right align text | Ctrl+R |
To do this | Press |
|---|---|
Switch to Inbox | Ctrl+Shift+I |
Switch to Outbox | Ctrl+Shift+O |
Check names | Ctrl+K |
Send | Alt+S |
Reply to a message | Ctrl+R |
Reply All to a message | Ctrl+Shift+R |
Reply with meeting request | Ctrl+Alt+R |
Forward a message | Ctrl+F |
Mark a message as not junk | Ctrl+Alt+J |
Display blocked external content (in a message) | Ctrl+Shift+I |
Post to a folder | Ctrl+Shift+S |
Apply Normal style | Ctrl+Shift+N |
Check for new messages | Ctrl+M or F9 |
Go to the previous message | The Up Arrow key |
Go to the next message | The Down Arrow key |
Create a message (when in Mail view) | Ctrl+N |
Create a message (from any Outlook view) | Ctrl+Shift+M |
Open a received message | Ctrl+O |
Delete and ignore a conversation | Ctrl+Shift+D |
Open the Address Book | Ctrl+Shift+B |
Add a Quick flag to an unopened message | Insert |
Display the Flag for follow up dialog box | Ctrl+Shift+G |
Mark as read | Ctrl+Q |
Mark as unread | Ctrl+U |
Open the MailTip in the selected message | Ctrl+Shift+W |
Find or replace | F4 |
Find next | Shift+F4 |
Send | Ctrl+Enter |
Ctrl+P | |
Forward | Ctrl+F |
Forward as attachment | Ctrl+Alt+F |
Show the properties for the selected item | Alt+Enter |
Mark for download | Ctrl+Alt+M |
Check Mark for download status | Ctrl+Alt+U |
Display Send/Receive progress | Ctrl+B (when a Send/Receive is in progress) |
Calendar
To do this | Press |
|---|---|
Create an appointment (when in the Calendar view) | Ctrl+N |
Create an appointment (in any Outlook view) | Ctrl+Shift+A |
Create a meeting request | Ctrl+Shift+Q |
Forward an appointment or meeting | |
Reply to a meeting request with a message | |
Reply All to a meeting request with a message | |
Show one day in the calendar | Alt+1 |
Show two days in the calendar | Alt+2 |
Show three days in the calendar | Alt+3 |
Show four days in the calendar | Alt+4 |
Show five days in the calendar | Alt+5 |
Show six days in the calendar | Alt+6 |
Show seven days in the calendar | Alt+7 |
Show eight days in the calendar | Alt+8 |
Show nine days in the calendar | Alt+9 |
Show 10 days in the calendar | Alt+0 |
Go to a date | Ctrl+G |
Switch to Month view | Alt+Equal or Ctrl+Alt+4 |
Go to the next day | Ctrl+Right Arrow |
Go to the next week | Alt+Down Arrow |
Go to the next month | Alt+Page Down |
Go to the previous day | Ctrl+Left Arrow |
Go to the previous week | Alt+Up Arrow |
Go to the previous month | Alt+Page Up |
Go to the start of the week | Alt+Home |
Go to the end of the week | Alt+End |
Switch to Full Week view | Alt+Minus Sign or Ctrl+Alt+3 |
Switch to Work Week view | Ctrl+Alt+2 |
Go to previous appointment | Ctrl+Comma or Ctrl+Shift+Comma |
Go to next appointment | Ctrl+Period or Ctrl+Shift+Period |
Set up recurrence for an open appointment or meeting | Ctrl+G |
People
To do this | Press |
|---|---|
Dial a new call | Ctrl+Shift+D |
Find a contact or other item (Search) | F3 or Ctrl+E |
Enter a name in the Search Address Books box | F11 |
In Table or List view of contacts, go to the first contact that starts with a specific letter | Shift+letter |
Select all contacts | Ctrl+A |
Create a message with selected contact as subject | Ctrl+F |
Create a contact (when in Contacts) | Ctrl+N |
Create a contact (from any Outlook view) | Ctrl+Shift+C |
Open a contact form for the selected contact | Ctrl+O |
Create a contact group | Ctrl+Shift+L |
Ctrl+P | |
Update a list of contact group members | F5 |
Go to a different folder | Ctrl+Y |
Open the Address Book | Ctrl+Shift+B |
Use Advanced Find | Ctrl+Shift+F |
In an open contact, open the next contact listed | Ctrl+Shift+Period |
Find a contact | F11 |
Close a contact | ESC |
Send a fax to the selected contact | Ctrl+Shift+X |
Open the Check Address dialog box | Alt+D |
In a contact form, under Internet, display the Email 1 information | Alt+Shift+1 |
In a contact form, under Internet, display the Email 2 information | Alt+Shift+2 |
In a contact form, under Internet, display the Email 3 information | Alt+Shift+3 |
People: in the Electronic Business Cards dialog box
To do this | Press |
|---|---|
Open the Add list | Alt+A |
Select text in the Label box when the field with a label assigned is selected | Alt+B |
Open the Add Card Picture dialog box | Alt+C |
Place cursor at beginning of the Edit box | Alt+E |
Select the Fields box | Alt+F |
Select the Image Align drop-down box | Alt+G |
Select the color palette for the background | Alt+K, Enter |
Select the Layout drop-down box | Alt+L |
Remove a selected field from the Fields box | Alt+R |
Tasks
To do this | Press |
|---|---|
Accept a task request | Ctrl+C |
Decline a task request | Ctrl+D |
Find a task or other item | Ctrl+E |
Open the Go to Folder dialog box | Ctrl+Y |
Create a task when in Tasks view | Ctrl+N |
Create a task from any Outlook view | Ctrl+Shift+K |
Open selected item | Ctrl+O |
Print selected item | Ctrl+P |
Select all items | Ctrl+A |
Delete selected item | Ctrl+D |
Forward a task as an attachment | Ctrl+F |
Create a task request | Ctrl+Shift+Alt+U |
Switch between the Folder pane, Tasks list, and To-Do bar | Tab or Shift+Tab |
Undo last action | Ctrl+Z |
Flag an item or mark complete | Insert |
Format text
To do this | Press |
|---|---|
Display the Format menu | Alt+O |
Display the Font dialog box | Ctrl+Shift+P |
Switch case (with text selected) | Shift+F3 |
Format letters as small capitals | Ctrl+Shift+K |
Make letters bold | Ctrl+B |
Add bullets | Ctrl+Shift+L |
Make letters italic | Ctrl+I |
Increase indent | Ctrl+T |
Decrease indent | Ctrl+Shift+T |
Left align | Ctrl+L |
Center | Ctrl+E |
Underline | Ctrl+U |
Increase font size | Ctrl+Right bracket or Ctrl+Shift+Greater-than sign |
Decrease font size | Ctrl+Left bracket or Ctrl+Shift+Less-than sign |
Cut | Ctrl+X or Shift+Delete |
Copy | Ctrl+C or Ctrl+Insert Note: Ctrl+Insert is not available in the Reading pane |
Paste | Ctrl+V or Shift+Insert |
Clear formatting | Ctrl+Shift+Z or Ctrl+Spacebar |
Delete the next word | Ctrl+Shift+H |
Justify text (Stretch a paragraph to fit between the margins} | Ctrl+Shift+J |
Apply styles | Ctrl+Shift+S |
Create a hanging indent | Ctrl+T |
Insert a hyperlink | Ctrl+K |
Left align a paragraph | Ctrl+L |
Right-align a paragraph | Ctrl+R |
Reduce a hanging indent | Ctrl+Shift+T |
Remove paragraph formatting | Ctrl+Q |
Add web information to items
To do this | Press |
|---|---|
Insert or edit a hyperlink in the body of an item | Ctrl+K |
Printing
To do this | Press |
|---|---|
Open the Print tab in Backstage view | Alt+F, P |
Print an item from an open window | Alt+F, P, F, and then 1 |
Open the Page Setup dialog box from Print view | Alt+S or Alt+U |
Select a printer from Print view | Alt+F, P, and then I |
Open the Print Options dialog box | Alt+F, P, and then R |
Send/Receive
To do this | Press |
|---|---|
Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define | F9 |
Start a send/receive for the current folder, retrieving full items (header, item, and any attachments) | Shift+F9 |
Start a send/receive | Ctrl+M |
Define Send/Receive groups | Ctrl+Alt+S |
Visual Basic Editor
To do this | Press |
|---|---|
Open Visual Basic Editor | Alt+F11 |
Macros
To do this | Press |
|---|---|
Play macro | Alt+F8 |
Forms
To do this | Press |
|---|---|
Create an InfoPath form | Place the focus on an InfoPath folder, and then press Ctrl+N |
Close an InfoPath form | Ctrl+Shift+Alt+T |
Views: Table view
To do this | Press |
|---|---|
para | para |
para | para |
Go to the item at the bottom of the screen | Page Down |
Go to the item at the top of the screen | Page Up |
Extend or reduce the selected items by one item | Shift+Up Arrow or Shift+Down Arrow |
Go to the next or previous item without extending the selection | Ctrl+Up Arrow or Ctrl+Down Arrow |
Select or cancel selection of the active item | Ctrl+Spacebar |
Views: With a group selected
To do this | Press |
|---|---|
Expand a single selected group | The Right Arrow key |
Collapse a single selected group | The Left Arrow key |
Select the previous group | The Up Arrow key |
Select the next group | The Down Arrow key |
Select the first group | Home |
Select the last group | End |
Select the first item on screen in an expanded group or the first item off screen to the right | The Right Arrow key |
Views: Calendar day/week/month view
To do this | Press |
|---|---|
View from one through nine days | Alt+key for number of days |
View 10 days | Alt+0 (zero) |
Switch to Week view | Alt+Minus sign |
Switch to Month view | Alt+Equal sign |
Move between Calendar view, TaskPad, and the Folder list | Ctrl+Tab or F6 |
Select the previous appointment | Shift+Tab |
Go to the previous day | The Left Arrow key |
Go to the next day | The Right Arrow key |
Go to the same day in the next week | Alt+Down Arrow |
Go to the same day in the previous week | Alt+Up Arrow |
Views: Single day view
To do this | Press |
|---|---|
Select the time that begins your work day | Home |
Select the time that ends your work day | End |
Select the previous block of time | The Up Arrow key |
Select the next block of time | The Down Arrow key |
Select the block of time at the top of the screen | Page Up |
Select the block of time at the bottom of the screen | Page Down |
Extend or reduce the selected time | Shift+Up Arrow or Shift+Down Arrow, respectively |
Move an appointment up or down | With the cursor in the appointment, press Alt+Up Arrow or Alt+Down Arrow, respectively |
Change an appointment's start or end time | With the cursor in the appointment, press Alt+Shift+Up Arrow or Alt+Shift+Down Arrow, respectively |
Move selected item to the same day in the next week | Alt+Down Arrow |
Move selected item to the same day in the previous week | Alt+Up Arrow |
Views: Week view
To do this | Press |
|---|---|
Go to the start of work hours for the selected day | Home |
Go to the end of work hours for the selected day | End |
Go up one page view in the selected day | Page Up |
Go down one page view in the selected day | Page Down |
Change the duration of the selected block of time | Shift+Left Arrow, Shift+Right Arrow, Shift+Up Arrow, or Shift+Down Arrow; or Shift+Home or Shift+End |
Views: Month view
To do this | Press |
|---|---|
Go to the first day of the week | Home |
Go to the same day of the week in the previous page | Page Up |
Go to the same day of the week in the next page | Page Down |
Date Navigator
To do this | Press |
|---|---|
Go to the first day of the current week | Alt+Home |
Go to the last day of the current week | Alt+End |
Go to the same day in the previous week | Alt+Up Arrow |
Go to the same day in the next week | Alt+Down Arrow |
Business cards or Address view
To do this | Press |
|---|---|
Select a specific card in the list | Type one or more letters of the name that the card is filed under, or type the name of the field you are sorting by |
Select the previous card | The Up Arrow key |
Select the next card | The Down Arrow key |
Select the first card in the list | Home |
Select the last card in the list | End |
Select the first card on the current page | Page Up |
Select the first card on the next page | Page Down |
Select the closest card in the next column | The Right Arrow key |
Select the closest card in the previous column | The Left Arrow key |
Select or cancel selection of the active card | Ctrl+Spacebar |
Extend the selection to the previous card and cancel selection of cards after the starting point | Shift+Up Arrow |
Extend the selection to the next card and cancel selection of cards before the starting point | Shift+Down Arrow |
Extend the selection to the previous card, regardless of the starting point | Ctrl+Shift+Up Arrow |
Extend the selection to the next card, regardless of the starting point | Ctrl+Shift+Down Arrow |
Extend the selection to the first card in the list | Shift+Home |
Extend the selection to the last card in the list | Shift+End |
Extend the selection to the first card on the previous page | Shift+Page Up |
Extend the selection to the last card on the last page | Shift+Page Down |
Business cards: Move between fields in an open card
To use the following keys, make sure that a field in a card is selected.
To do this | Press |
|---|---|
Move to the next field and control | The Tab key |
Move to the previous field and control | Shift+Tab |
Close the active card | Enter or Escape |
Business cards: Move between characters in a field
To use the following keys, make sure that a field in a card is selected or that the focus is located in the field.
To do this | Press |
|---|---|
Add a line in a multiline field | Enter |
Move to the beginning of a line | Home |
Move to the end of a line | End |
Move to the beginning of a multiline field | Page Up |
Move to the end of a multiline field | Page Down |
Move to the previous line in a multiline field | The Up Arrow key |
Move to the next line in a multiline field | The Down Arrow key |
Move to the previous character in a field | The Left Arrow key |
Move to the next character in a field | The Right Arrow key |
Timeline view (Tasks): When an item is selected
To do this | Press |
|---|---|
Select the previous item | The Left Arrow key |
Select the next item | The Right Arrow key |
Select multiple adjacent items | Shift+Left Arrow or Shift+Right Arrow |
Select multiple nonadjacent items | Ctrl+Left Arrow+Spacebar or Ctrl+Right Arrow+Spacebar |
Open the selected items | Enter |
Select the first item on the timeline (if items are not grouped) or the first item in the group | Home |
Select the last item on the timeline (if items are not grouped) or the last item in the group | End |
Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group | Ctrl+Home |
Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group | Ctrl+End |
Timeline view (Tasks): When a group is selected
To do this | Press |
|---|---|
Expand the group | Enter or Right Arrow |
Collapse the group | Enter or Left Arrow |
Select the previous group | The Up Arrow key |
Select the next group | The Down Arrow key |
Select the first group on the timeline | Home |
Select the last group on the timeline | End |
Select the first item on screen in an expanded group or the first item off screen to the right | The Right Arrow key |
Timeline view (Tasks): When a unit of time on the time scale for days is selected
To do this | Press |
|---|---|
Move back in increments of time that are the same as those shown on the time scale | The Left Arrow key |
Move forward in increments of time that are the same as those shown on the time scale | The Right Arrow key |
Switch between active view, the To-Do bar, Search, and back to active view | The Tab key and Shift+Tab |
In this topic
Basic navigation
To do this | Press |
|---|---|
Switch to Mail. | CTRL+1 |
Switch to Calendar. | CTRL+2 |
Switch to Contacts. | CTRL+3 |
Switch to Tasks. | CTRL+4 |
Switch to Notes. | CTRL+5 |
Switch to Folder List in Navigation Pane. | CTRL+6 |
Switch to Shortcuts. | CTRL+7 |
Switch to next message (with message open). | CTRL+PERIOD |
Switch to previous message (with message open). | CTRL+COMMA |
Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. | CTRL+SHIFT+TAB or SHIFT+TAB |
Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar. | TAB |
Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon. | F6 |
Move around message header lines in the Navigation Pane or an open message. | CTRL+TAB |
Move around within the Navigation Pane. | Arrow keys |
Go to a different folder. | CTRL+Y |
Go to the Search box. | F3 or CTRL+E |
In the Reading Pane, go to the previous message. | ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP |
In the Reading Pane, page down through text. | SPACEBAR |
In the Reading Pane, page up through text. | SHIFT+SPACEBAR |
Collapse or expand a group in the email message list. | LEFT ARROW or RIGHT ARROW |
Go back to previous view in main Outlook window. | ALT+B or ALT+LEFT ARROW |
Go forward to next view in main Outlook window. | ALT+RIGHT ARROW |
Select the InfoBar and, if available, show the menu of commands. | CTRL+SHIFT+W |
Search
To do this | Press |
|---|---|
Find a message or other item. | CTRL+E |
Clear the search results. | ESC |
Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the view that you are in. | CTRL+ALT+A |
Use Advanced Find. | CTRL+SHIFT+F |
Create a Search Folder. | CTRL+SHIFT+P |
Search for text inside an open item. | F4 |
Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item. | CTRL+H |
Expand search to include items from the current folder. | CTRL+ALT+K |
Expand search to include subfolders. | CTRL+ALT+Z |
Flags
To do this | Press |
|---|---|
Open the Flag for Follow Up dialog box to assign a flag. | CTRL+SHIFT+G |
Color categories
To do this | Press |
|---|---|
Delete the selected category from the list in the Color Categories dialog box. | ALT+D |
Create an item or file
To do this | Press |
|---|---|
Create an appointment. | CTRL+SHIFT+A |
Create a contact. | CTRL+SHIFT+C |
Create a Contact List. | CTRL+SHIFT+L |
Create a fax. | CTRL+SHIFT+X |
Create a folder. | CTRL+SHIFT+E |
Create a Journal entry. | CTRL+SHIFT+J |
Create a meeting request. | CTRL+SHIFT+Q |
Create a message. | CTRL+SHIFT+M |
Create a note. | CTRL+SHIFT+N |
Create a Microsoft Office document. | CTRL+SHIFT+H |
Post to this folder. | CTRL+SHIFT+S |
Post a reply in this folder. | CTRL+T |
Create a Search Folder. | CTRL+SHIFT+P |
Create a task. | CTRL+SHIFT+K |
Create a task request. | CTRL+SHIFT+U |
Procedures in all items
To do this | Press |
|---|---|
Save (except in Tasks). | CTRL+S or SHIFT+F12 |
Save and close (except in Mail). | ALT+S |
Save as (only in Mail). | F12 |
Undo. | CTRL+Z or ALT+BACKSPACE |
Delete an item. | CTRL+D |
Print. | CTRL+P |
Copy an item. | CTRL+SHIFT+Y |
Move an item. | CTRL+SHIFT+V |
Check names. | CTRL+K |
Check spelling. | F7 |
Flag for follow-up. | CTRL+SHIFT+G |
Forward. | CTRL+F |
Send or post or invite all. | ALT+S |
Enable editing in a field (except in Mail or Icon view). | F2 |
Left align text. | CTRL+L |
Center text. | CTRL+E |
Right align text. | CTRL+R |
To do this | Press |
|---|---|
Switch to Inbox. | CTRL+SHIFT+I |
Switch to Outbox. | CTRL+SHIFT+O |
Choose the account from which to send a message. | CTRL+TAB (with the focus on the To box), and then TAB to the Accounts button |
Check names. | CTRL+K |
Send. | ALT+S |
Reply to a message. | CTRL+R |
Reply all to a message. | CTRL+SHIFT+R |
Reply with meeting request. | CTRL+ALT+R |
Forward a message. | CTRL+F |
Mark a message as not junk. | CTRL+ ALT+J |
Display blocked external content (in a message). | CTRL+SHIFT+I |
Post to a folder. | CTRL+ SHIFT+S |
Apply Normal style. | CTRL+SHIFT+N |
Check for new messages. | CTRL+M or F9 |
Go to the previous message. | UP ARROW |
Go to the next message. | DOWN ARROW |
Create a message (when in Mail). | CTRL+N |
Create a message (from any Outlook view). | CTRL+SHIFT+M |
Open a received message. | CTRL+O |
Delete and Ignore a Conversation. | CTRL+DELETE |
Open the Address Book. | CTRL+SHIFT+B |
Add a Quick Flag to an unopened message. | INSERT |
Display the Flag for Follow Up dialog box. | CTRL+SHIFT+G |
Mark as read. | CTRL+Q |
Mark as unread. | CTRL+U |
Open the Mail Tip in the selected message. | CTRL+SHIFT+W |
Find or replace. | F4 |
Find next. | SHIFT+F4 |
Send. | CTRL+ENTER |
Print. | CTRL+P |
Forward. | CTRL+F |
Forward as attachment. | CTRL+ALT+F |
Show the properties for the selected item. | ALT+ENTER |
Create a multimedia message | CTRL+SHIFT+U |
Create a text message. | CTRL+SHIFT+T |
Mark for Download. | CTRL+ALT+M |
Clear Mark for Download. | CTRL+ALT+U |
Display Send/Receive progress. | CTRL+B (when a Send/Receive is in progress) |
Calendar
To do this | Press |
|---|---|
Create an appointment (when in Calendar). | CTRL+N |
Create an appointment (in any Outlook view). | CTRL+SHIFT+A |
Create a meeting request. | CTRL+SHIFT+Q |
Forward an appointment or meeting. | CTRL+F |
Reply to a meeting request with a message. | CTRL+R |
Reply All to a meeting request with a message. | CTRL+SHIFT+R |
Show 10 days in the calendar. | ALT+0 |
Show 1 day in the calendar. | ALT+1 |
Show 2 days in the calendar. | ALT+2 |
Show 3 days in the calendar. | ALT+3 |
Show 4 days in the calendar. | ALT+4 |
Show 5 days in the calendar. | ALT+5 |
Show 6 days in the calendar. | ALT+6 |
Show 7 days in the calendar. | ALT+7 |
Show 8 days in the calendar. | ALT+8 |
Show 9 days in the calendar. | ALT+9 |
Go to a date. | CTRL+G |
Switch to Month view. | ALT+= or CTRL+ALT+4 |
Go to the next day. | CTRL+RIGHT ARROW |
Go to the next week. | ALT+DOWN ARROW |
Go to the next month. | ALT+PAGE DOWN |
Go to the previous day. | CTRL+LEFT ARROW |
Go to the previous week. | ALT+UP ARROW |
Go to the previous month. | ALT+PAGE UP |
Go to the start of the week. | ALT+HOME |
Go to the end of the week. | ALT+END |
Switch to Full Week view. | ALT+MINUS SIGN or CTRL+ALT+3 |
Switch to Work Week view. | CTRL+ALT+2 |
Go to previous appointment. | CTRL+COMMA or CTRL+SHIFT+COMMA |
Go to next appointment. | CTRL+PERIOD or CTRL+SHIFT+PERIOD |
Set up recurrence for an open appointment or meeting. | CTRL+G |
Contacts
To do this | Press |
|---|---|
Dial a new call. | CTRL+SHIFT+D |
Find a contact or other item (Search). | F3 or CTRL+E |
Enter a name in the Search Address Books box. | F11 |
In the Card or Business Card view of contacts, go to the first contact that begins with a specific letter. | SHIFT+letter |
Select all contacts. | CTRL+A |
Create a message that uses the selected contact as subject. | CTRL+F |
Create a Journal entry for the selected contact. | CTRL+J |
Create a contact (when in Contacts). | CTRL+N |
Create a contact (from any Outlook view). | CTRL+SHIFT+C |
Open a contact form that uses the selected contact. | CTRL+O |
Create a Contact List. | CTRL+SHIFT+L |
Print. | CTRL+P |
Update a list of Contact List members. | F5 |
Go to a different folder. | CTRL+Y |
Open the Address Book. | CTRL+SHIFT+B |
Use Advanced Find. | CTRL+SHIFT+F |
In an open contact, open the next contact listed. | CTRL+SHIFT+PERIOD |
Find a contact. | F11 |
Close a contact. | ESC |
Send a fax to the selected contact. | CTRL+SHIFT+X |
Open the Check Address dialog box. | ALT+D |
In a contact form, under Internet, display the E-mail 1 information. | ALT+SHIFT+1 |
In a contact form, under Internet, display the E-mail 2 information. | ALT+SHIFT+2 |
In a contact form, under Internet, display the E-mail 3 information. | ALT+SHIFT+3 |
In the Electronic Business Cards dialog box
To do this | Press |
|---|---|
Open the Add list. | ALT+A |
Select text in Label box when the field that has a label assigned is selected. | ALT+B |
Open the Add Card Picture dialog box. | ALT+C |
Place the cursor at beginning of Edit box. | ALT+E |
Select the Fields box. | ALT+F |
Select the Image Align drop-down list. | ALT+G |
Select color palette for background. | ALT+K, then ENTER |
Select Layout drop-down list. | ALT+L |
Remove a selected field from the Fields box. | ALT+R |
Tasks
To do this | Press |
|---|---|
Show or hide the To-Do Bar. | ALT+F2 |
Accept a task request. | ALT+C |
Decline a task request. | ALT+D |
Find a task or other item. | CTRL+E |
Open the Go to Folder dialog box. | CTRL+Y |
Create a task (when in Tasks). | CTRL+N |
Create a task (from any Outlook view). | CTRL+SHIFT+K |
Open selected item. | CTRL+O |
Print selected item. | CTRL+P |
Select all items. | CTRL+A |
Delete selected item. | CTRL+D |
Forward a task as an attachment. | CTRL+F |
Create a task request. | CTRL+SHIFT+ALT+U |
Switch between the Navigation Pane, Tasks list, and To-Do Bar. | TAB or SHIFT+TAB |
Open selected item as a Journal item. | CTRL+J |
Undo last action. | CTRL+Z |
Flag an item or mark complete. | INSERT |
Format text
To do this | Press |
|---|---|
Display the Format menu. | ALT+O |
Display the Font dialog box. | CTRL+SHIFT+P |
Switch case (with text selected). | SHIFT+F3 |
Format letters as small capitals. | CTRL+SHIFT+K |
Make letters bold. | CTRL+B |
Add bullets. | CTRL+SHIFT+L |
Make letters italic. | CTRL+I |
Increase indent. | CTRL+T |
Decrease indent. | CTRL+SHIFT+T |
Left align. | CTRL+L |
Center. | CTRL+E |
Underline. | CTRL+U |
Increase font size. | CTRL+] or CTRL+SHIFT+> |
Decrease font size. | CTRL+[ or CTRL+SHIFT+< |
Cut. | CTRL+X or SHIFT+DELETE |
Copy. | CTRL+C or CTRL+INSERT Note: CTRL+INSERT isn’t available in the Reading Pane. |
Paste. | CTRL+V or SHIFT+INSERT |
Clear formatting. | CTRL+SHIFT+Z or CTRL+SPACEBAR |
Delete the next word. | CTRL+SHIFT+H |
Stretch a paragraph to fit between the margins. | CTRL+SHIFT+J |
Apply styles. | CTRL+SHIFT+S |
Create a hanging indent. | CTRL+T |
Insert a hyperlink. | CTRL+K |
Left align a paragraph. | CTRL+L |
Right align a paragraph. | CTRL+R |
Reduce a hanging indent. | CTRL+SHIFT+T |
Remove paragraph formatting. | CTRL+Q |
Add web information to items
Microsoft Windows 10 Shortcut Keys Pdf
To do this | Press |
|---|---|
Edit a URL in the body of an item. | Hold down CTRL and then click. |
Insert a hyperlink. | CTRL+K |
Printing
To do this | Press |
|---|---|
Open Print tab in Backstage view. | Press ALT+F, and then press P |
To print an item from an open window. | ALT+F, press P, and then press F and press 1 |
Open Page Setup from Print Preview. | ALT+S or ALT+U |
To select a printer from Print Preview. | ALT+F, press P, and then press I |
To Define Print Styles. | ALT+F, press P, and then press L |
To open Print Options. | ALT+F, press P, and then press R |
Send/Receive
To do this | Press |
|---|---|
Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define. | F9 |
Start a send/receive for the current folder, retrieving full items (header, item, and any attachments). | SHIFT+F9 |
Start a send/receive. | CTRL+M |
Define Send/Receive groups. | CTRL+ALT+S |
Visual Basic Editor
To do this | Press |
|---|---|
Open Visual Basic Editor. | ALT+F11 |
Microsoft Windows Shortcut Keys Pdf
Macros
To do this | Press |
|---|---|
Play macro. | ALT+F8 |
Forms
To do this | Press |
|---|---|
Create an Office InfoPath form. | Click in an InfoPath folder, and then CTRL+N. |
Choose an Microsoft InfoPath form. | CTRL+SHIFT+ALT+T |
Views
Table view
Microsoft Windows Shortcut Keys Pdf Pdf
General use
To do this | Press |
|---|---|
Open an item. | ENTER |
Select all items. | CTRL+A |
Go to the item at the bottom of the screen. | PAGE DOWN |
Go to the item at the top of the screen. | PAGE UP |
Extend or reduce the selected items by one item. | SHIFT+UP ARROW or SHIFT+DOWN ARROW, respectively |
Go to the next or previous item without extending the selection. | CTRL+UP ARROW or CTRL+DOWN ARROW, respectively |
Select or cancel selection of the active item. | CTRL+SPACEBAR |
With a group selected
To do this | Press |
|---|---|
Expand a single selected group. | RIGHT ARROW |
Collapse a single selected group. | LEFT ARROW |
Select the previous group. | UP ARROW |
Select the next group. | DOWN ARROW |
Select the first group. | HOME |
Select the last group. | END |
Select the first item on screen in an expanded group or the first item off screen to the right. | RIGHT ARROW |
Calendar Day/Week/Month view
All three
To do this | Press |
|---|---|
View from 1 through 9 days. | ALT+key for number of days |
View 10 days. | ALT+0 (ZERO) |
Switch to weeks. | ALT+MINUS SIGN |
Switch to months. | ALT+= |
Move between Calendar, TaskPad, and the Folder List. | CTRL+TAB or F6 |
Select the previous appointment. | SHIFT+TAB |
Go to the previous day. | LEFT ARROW |
Go to the next day. | RIGHT ARROW |
Go to the same day in the next week. | ALT+DOWN ARROW |
Go to the same day in the previous week. | ALT+UP ARROW |
Day view
To do this | Press |
|---|---|
Select the time that begins your work day. | HOME |
Select the time that ends your work day. | END |
Select the previous block of time. | UP ARROW |
Select the next block of time. | DOWN ARROW |
Select the block of time at the top of the screen. | PAGE UP |
Select the block of time at the bottom of the screen. | PAGE DOWN |
Extend or reduce the selected time. | SHIFT+UP ARROW or SHIFT+DOWN ARROW |
Move an appointment up or down. | With the cursor in the appointment, ALT+UP ARROW or ALT+DOWN ARROW |
Change an appointment's start or end time. | With the cursor in the appointment, ALT+SHIFT+UP ARROW or ALT+SHIFT+DOWN ARROW |
Move selected item to the same day in the next week. | ALT+DOWN ARROW |
Move selected item to the same day in the previous week. | ALT+UP ARROW |
Week view
To do this | Press |
|---|---|
Go to the start of work hours for the selected day. | HOME |
Go to the end of work hours for the selected day. | END |
Go up one page view in the selected day. | PAGE UP |
Go down one page view in the selected day. | PAGE DOWN |
Change the duration of the selected block of time. | SHIFT+LEFT ARROW, SHIFT+RIGHT ARROW, SHIFT+UP ARROW, or SHIFT+DOWN ARROW; or SHIFT+HOME or SHIFT+END |
Month view
To do this | Press |
|---|---|
Go to the first day of the week. | HOME |
Go to the same day of the week in the previous page. | PAGE UP |
Go to the same day of the week in the next page. | PAGE DOWN |
Date Navigator
To do this | Press |
|---|---|
Go to the first day of the current week. | ALT+HOME |
Go to the last day of the current week. | ALT+END |
Go to the same day in the previous week. | ALT+UP ARROW |
Go to the same day in the next week. | ALT+DOWN ARROW |
Business Cards view or Address Cards view
General use
To do this | Press |
|---|---|
Select a specific card in the list. | One or more letters of the name that the card is filed under or the name of the field that you are sorting by |
Select the previous card. | UP ARROW |
Select the next card. | DOWN ARROW |
Select the first card in the list. | HOME |
Select the last card in the list. | END |
Select the first card on the current page. | PAGE UP |
Select the first card on the next page. | PAGE DOWN |
Select the closest card in the next column. | RIGHT ARROW |
Select the closest card in the previous column. | LEFT ARROW |
Select or cancel selection of the active card. | CTRL+SPACEBAR |
Extend the selection to the previous card and cancel selection of cards after the starting point. | SHIFT+UP ARROW |
Extend the selection to the next card and cancel selection of cards before the starting point. | SHIFT+DOWN ARROW |
Extend the selection to the previous card, regardless of the starting point. | CTRL+SHIFT+UP ARROW |
Extend the selection to the next card, regardless of the starting point. | CTRL+SHIFT+DOWN ARROW |
Extend the selection to the first card in the list. | SHIFT+HOME |
Extend the selection to the last card in the list. | SHIFT+END |
Extend the selection to the first card on the previous page. | SHIFT+PAGE UP |
Extend the selection to the last card on the last page. | SHIFT+PAGE DOWN |
Move between fields in an open card
To use the following keys, make sure a field in a card is selected. To select a field when a card is selected, click the field.
To do this | Press |
|---|---|
Move to the next field and control. | TAB |
Move to the previous field and,control. | SHIFT+TAB |
Close the active card. | ENTER |
Move between characters in a field
To use the following keys, make sure a field in a card is selected. To select a field when a card is selected, click the field.
To do this | Press |
|---|---|
Add a line in a multiline field. | ENTER |
Move to the beginning of a line. | HOME |
Move to the end of a line. | END |
Move to the beginning of a multiline field. | PAGE UP |
Move to the end of a multiline field. | PAGE DOWN |
Move to the previous line in a multiline field. | UP ARROW |
Move to the next line in a multiline field. | DOWN ARROW |
Move to the previous character in a field. | LEFT ARROW |
Move to the next character in a field. | RIGHT ARROW |
Timeline view (Tasks or Journal)
When an item is selected
To do this | Press |
|---|---|
Select the previous item. | LEFT ARROW |
Select the next item. | RIGHT ARROW |
Select several adjacent items. | SHIFT+LEFT ARROW or SHIFT+RIGHT ARROW |
Select several nonadjacent items. | CTRL+LEFT ARROW+SPACEBAR or CTRL+RIGHT ARROW+SPACEBAR |
Open the selected items. | ENTER |
Select the first item on the timeline (if items aren’t grouped) or the first item in the group. | HOME |
Select the last item on the timeline (if items aren’t grouped) or the last item in the group. | END |
Display (without selecting) the first item on the timeline (if items aren’t grouped) or the first item in the group. | CTRL+HOME |
Display (without selecting) the last item on the timeline (if items aren’t grouped) or the last item in the group. | CTRL+END |
When a group is selected
To do this | Press |
|---|---|
Expand the group. | ENTER or RIGHT ARROW |
Collapse the group. | ENTER or LEFT ARROW |
Select the previous group. | UP ARROW |
Select the next group. | DOWN ARROW |
Select the first group on the timeline. | HOME |
Select the last group on the timeline. | END |
Select the first item on screen in an expanded group or the first item off screen to the right. | RIGHT ARROW |
When a unit of time on the time scale for days is selected
To do this | Press |
|---|---|
Move back in increments of time that are the same as those shown on the time scale. | LEFT ARROW |
Move forward in increments of time that are the same as those shown on the time scale. | RIGHT ARROW |
Switch between active view, To-Do Bar, Search, Journal folders and back to active view. | TAB and SHIFT+TAB |
In this topic
Basic navigation
To do this | Press |
|---|---|
Switch to Mail. | CTRL+1 |
Switch to Calendar. | CTRL+2 |
Switch to Contacts. | CTRL+3 |
Switch to Tasks. | CTRL+4 |
Switch to Notes. | CTRL+5 |
Switch to Folder List in Navigation Pane. | CTRL+6 |
Switch to Shortcuts. | CTRL+7 |
Switch to next message (with message open). | CTRL+PERIOD |
Switch to previous message (with message open). | CTRL+COMMA |
Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. | F6 or CTRL+SHIFT+TAB |
Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar. | TAB |
Move around within the Navigation Pane. | Arrow keys |
Go to a different folder. | CTRL+Y |
Go to the Search box. | F3 or CTRL+E |
In the Reading Pane, go to the previous message. | ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP |
In the Reading Pane, page down through text. | SPACEBAR |
In the Reading Pane, page up through text. | SHIFT+SPACEBAR |
Expand or collapse a group (with a group selected) in the Navigation Pane. | SHIFT+PLUS SIGN or MINUS SIGN, respectively |
Collapse or expand a group in the e-mail message list. | LEFT ARROW or RIGHT ARROW, respectively |
Move to next field in Reading Pane. | SHIFT+TAB |
Move to previous field in Reading Pane. | CTRL+TAB |
Go back to previous view in main Outlook window. | ALT+B, ALT+LEFT ARROW, or ALT+BACKSPACE |
Go forward to next view in main Outlook window. | ALT+RIGHT ARROW |
Select the InfoBar and, if available, show the menu of commands. | CTRL+SHIFT+W |
Search
To do this | Press |
|---|---|
Find a message or other item. | CTRL+E |
Clear the search results. | ESC |
Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in. | CTRL+ALT+A |
Expand the Search Query Builder. | CTRL+ALT+W |
Use Advanced Find. | CTRL+SHIFT+F |
Create a new Search Folder. | CTRL+SHIFT+P |
Search for text within a message or other item. | F4 |
Find next during text search within a message or other item. | SHIFT+F4 |
Find and replace text, symbols, or some formatting commands within open items. Works in the Reading Pane on an open item. | CTRL+H |
Expand search to include the desktop. | CTRL+ALT+K |
Flags
To do this | Press |
|---|---|
Open the Flag for Follow Up dialog box to assign a flag. | CTRL+SHIFT+G |
Color categories
To do this | Press |
|---|---|
Delete the selected category from the list in the Color Categories dialog box. | ALT+D |
Create an item or file
To do this | Press |
|---|---|
Create an appointment. | CTRL+SHIFT+A |
Create a contact. | CTRL+SHIFT+C |
Create a distribution list. | CTRL+SHIFT+L |
Create a fax. | CTRL+SHIFT+X |
Create a folder. | CTRL+SHIFT+E |
Create a Journal entry. | CTRL+SHIFT+J |
Create a meeting request. | CTRL+SHIFT+Q |
Create a message. | CTRL+SHIFT+M |
Create a note. | CTRL+SHIFT+N |
Create a new Microsoft Office document. | CTRL+SHIFT+H |
Post to this folder. | CTRL+SHIFT+S |
Post a reply in this folder. | CTRL+T |
Create a Search Folder. | CTRL+SHIFT+P |
Create a task. | CTRL+SHIFT+K |
Create a task request. | CTRL+SHIFT+U |
All items
To do this | Press |
|---|---|
Save. | CTRL+S or SHIFT+F12 |
Save and close. | ALT+S |
Save as. | F12 |
Undo. | CTRL+Z or ALT+BACKSPACE |
Delete an item. | CTRL+D |
Print. | CTRL+P |
Copy an item. | CTRL+SHIFT+Y |
Move an item. | CTRL+SHIFT+V |
Check names. | CTRL+K |
Check spelling. | F7 |
Flag for follow-up. | CTRL+SHIFT+G |
Forward. | CTRL+F |
Send or post or invite all. | ALT+S |
Turn on editing in a field (except in Icon view). | F2 |
Left align text. | CTRL+L |
Center text. | CTRL+E |
Right align text. | CTRL+R |
To do this | Press |
|---|---|
Switch to Inbox. | CTRL+SHIFT+I |
Switch to Outbox. | CTRL+SHIFT+O |
Choose the account from which to send a message. | CTRL+TAB (with focus on the To box) and then TAB to the Accounts button |
Check names. | CTRL+K |
Send. | ALT+S |
Reply to a message. | CTRL+R |
Reply all to a message. | CTRL+SHIFT+R |
Forward a message. | CTRL+F |
Mark a message as not junk. | CTRL+ ALT+J |
Display blocked external content (in a message). | CTRL+SHIFT+I |
Post to a folder. | CTRL+ SHIFT+S |
Apply Normal style. | CTRL+SHIFT+N |
Check for new messages. | CTRL+M or F9 |
Go to the previous message. | UP ARROW |
Go to the next message. | DOWN ARROW |
Create a new message (when in Mail). | CTRL+N |
Create a new message (from any Outlook view). | CTRL+SHIFT+M |
Open a received message. | CTRL+O |
Open the Address Book. | CTRL+SHIFT+B |
Convert an HTML or RTF message to plain text. | CTRL+SHIFT+O |
Add a Quick Flag to an unopened message. | INSERT |
Display the Flag for Follow Up dialog box. | CTRL+SHIFT+G |
Mark as read. | CTRL+Q |
Mark as unread. | CTRL+U |
Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List. | CTRL+SHIFT+W |
Find or replace. | F4 |
Find next. | SHIFT+F4 |
Send. | CTRL+ENTER |
Print. | CTRL+P |
Forward. | CTRL+F |
Forward as attachment. | CTRL+ALT+F |
Show the properties for the selected item. | ALT+ENTER |
Mark for Download. | CTRL+ALT+M |
Clear Mark for Download. | CTRL+ALT+U |
Display Send/Receive progress. | CTRL+B (when a Send/Receive is in progress) |
Calendar
To do this | Press |
|---|---|
Create a new appointment (when in Calendar). | CTRL+N |
Create a new appointment (in any Outlook view). | CTRL+SHIFT+A |
Create a new meeting request. | CTRL+SHIFT+Q |
Forward an appointment or meeting. | CTRL+F |
Reply to a meeting request with a message. | CTRL+R |
Reply All to a meeting request with a message. | CTRL+SHIFT+R |
Show 10 days in the calendar. | ALT+0 |
Show 1 day in the calendar. | ALT+1 |
Show 2 days in the calendar. | ALT+2 |
Show 3 days in the calendar. | ALT+3 |
Show 4 days in the calendar. | ALT+4 |
Show 5 days in the calendar. | ALT+5 |
Show 6 days in the calendar. | ALT+6 |
Show 7 days in the calendar. | ALT+7 |
Show 8 days in the calendar. | ALT+8 |
Show 9 days in the calendar. | ALT+9 |
Go to a date. | CTRL+G |
Switch to Month view. | ALT+= or CTRL+ALT+4 |
Go to the next day. | CTRL+RIGHT ARROW |
Go to the next week. | ALT+DOWN ARROW |
Go to the next month. | ALT+PAGE DOWN |
Go to the previous day. | CTRL+LEFT ARROW |
Go to the previous week. | ALT+UP ARROW |
Go to the previous month. | ALT+PAGE UP |
Go to the start of the week. | ALT+HOME |
Go to the end of the week. | ALT+END |
Switch to Full Week view. | ALT+MINUS SIGN or CTRL+ALT+3 |
Switch to Work Week view. | CTRL+ALT+2 |
Go to previous appointment. | CTRL+COMMA or CTRL+SHIFT+COMMA |
Go to next appointment. | CTRL+PERIOD or CTRL+SHIFT+PERIOD |
Set up recurrence for an appointment or task. | CTRL+G |
Contacts
To do this | Press |
|---|---|
Dial a new call. | CTRL+SHIFT+D |
Find a contact or other item. | F3 or CTRL+E |
Enter a name in the Search Address Books box. | F11 |
In Table or List view of contacts, go to first contact that starts with a specific letter. | SHIFT+letter |
Select all contacts. | CTRL+A |
Create a new message addressed to selected contact. | CTRL+F |
Create a Journal entry for the selected contact. | CTRL+J |
Create a new contact (when in Contacts). | CTRL+N |
Create a new contact (from any Outlook view). | CTRL+SHIFT+C |
Open a contact form for the selected contact. | CTRL+O or CTRL+SHIFT+ENTER |
Create a new distribution list. | CTRL+SHIFT+L |
Print. | CTRL+P |
Update a list of distribution list members. | F5 |
Go to a different folder. | CTRL+Y |
Open the Address Book. | CTRL+SHIFT+B |
Use Advanced Find. | CTRL+SHIFT+F |
In an open contact, open the next contact listed. | CTRL+SHIFT+PERIOD |
Close a contact. | ESC |
Open a Web page for the selected contact (if one is included). | CTRL+SHIFT+X |
Open the Check Address dialog box. | ALT+D |
In a contact form, under Internet, display the E-mail 1 information. | ALT+SHIFT+1 |
In a contact form, under Internet, display the E-mail 2 information. | ALT+SHIFT+2 |
In a contact form, under Internet, display the E-mail 3 information. | ALT+SHIFT+3 |
In the Electronic Business Cards dialog box
To do this | Press |
|---|---|
Open the Add list. | ALT+A |
Select text in Label box when the field with a label assigned is selected. | ALT+B |
Open the Add Card Picture dialog box. | ALT+C |
Place cursor at beginning of Edit box. | ALT+E |
Select the Fields box. | ALT+F |
Select the Image Align drop-down list. | ALT+G |
Select color palette for background. | ALT+K, then ENTER |
Select Layout drop-down list. | ALT+L |
Remove a selected field from the Fields box. | ALT+R |
Tasks
To do this | Press |
|---|---|
Show or hide the To-Do Bar. | ALT+F2 |
Accept a task request. | ALT+C |
Decline a task request. | ALT+D |
Find a task or other item. | CTRL+E |
Open the Go to Folder dialog box. | CTRL+Y |
Create a new task (when in Tasks). | CTRL+N |
Create a new task (from any Outlook view). | CTRL+SHIFT+K |
Create a new task request. | CTRL+SHIFT+U |
Open selected item. | CTRL+O |
Print selected item. | CTRL+P |
Select all items. | CTRL+A |
Delete selected item. | CTRL+D |
Forward a task as an attachment. | CTRL+F |
Switch between the Navigation Pane, Tasks list, and To-Do Bar. | SHIFT+TAB |
Open selected item as a Journal item. | CTRL+J |
Undo last action. | CTRL+Z |
Flag an item or mark complete. | INSERT |
Format text
To do this | Press |
|---|---|
Display the Format menu. | ALT+O |
Display the Font dialog box. | CTRL+SHIFT+P |
Switch case (with text selected). | SHIFT+F3 |
Format letters as small capitals. | CTRL+SHIFT+K |
Make letters bold. | CTRL+B |
Add bullets. | CTRL+SHIFT+L |
Make letters italic. | CTRL+I |
Increase indent. | CTRL+T |
Decrease indent. | CTRL+SHIFT+T |
Left align. | CTRL+L |
Center. | CTRL+E |
Underline. | CTRL+U |
Increase font size. | CTRL+] or CTRL+SHIFT+> |
Decrease font size. | CTRL+[ or CTRL+SHIFT+< |
Cut. | CTRL+X or SHIFT+DELETE |
Copy. | CTRL+C or CTRL+INSERT Note: CTRL+INSERT is not available in the Reading Pane. |
Paste. | CTRL+V or SHIFT+INSERT |
Clear formatting. | CTRL+SHIFT+Z or CTRL+SPACEBAR |
Delete the next word. | CTRL+SHIFT+H |
Stretch a paragraph to fit between the margins. | CTRL+SHIFT+J |
Apply styles. | CTRL+SHIFT+S |
Create a hanging indent. | CTRL+T |
Insert a hyperlink. | CTRL+K |
Left align a paragraph. | CTRL+L |
Right align a paragraph. | CTRL+R |
Reduce a hanging indent. | CTRL+SHIFT+T |
Remove paragraph formatting. | CTRL+Q |
Add web information to items
To do this | Press |
|---|---|
Edit a URL in the body of an item. | Hold down CTRL and click the mouse button. |
Specify a Web browser. | Hold down SHIFT and click the mouse button. |
Insert a hyperlink. | CTRL+K |
Print preview
To do this | Press |
|---|---|
Open Print Preview. | Press ALT+F and then press V To print an item in an open window, press ALT+F, press W, and then press V |
Print a print preview. | ALT+P |
Open Page Setup from Print Preview. | ALT+S or ALT+U |
Zoom. | ALT+Z |
Close Print Preview. | ALT+C |
Send/receive
To do this | Press |
|---|---|
Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define. | F9 |
Start a send/receive for the current folder, retrieving full items (header, item, and any attachments). | SHIFT+F9 |
Start a send/receive. | CTRL+M |
Define Send/Receive groups. | CTRL+ALT+S |
Visual Basic Editor
To do this | Press |
|---|---|
Open Visual Basic Editor. | ALT+F11 |
Macros
To do this | Press |
|---|---|
Play macro. | ALT+F8 |
Forms
To do this | Press |
|---|---|
Save Form Design. | CTRL+ALT+SHIFT+F12 |
Save Form Data. | CTRL+SHIFT+F11 |
Create a new Microsoft Office InfoPath form. | Click in an InfoPath folder, and then CTRL+N. |
Views
Table view
General use
To do this | Press |
|---|---|
Open an item. | ENTER |
Select all items. | CTRL+A |
Go to the item at the bottom of the screen. | PAGE DOWN |
Go to the item at the top of the screen. | PAGE UP |
Extend or reduce the selected items by one item. | SHIFT+UP ARROW or SHIFT+DOWN ARROW, respectively |
Go to the next or previous item without extending the selection. | CTRL+UP ARROW or CTRL+DOWN ARROW, respectively |
Select or cancel selection of the active item. | CTRL+SPACEBAR |
Refresh view. | F5 |
With a group selected
To do this | Press |
|---|---|
Expand all groups. | CTRL+SHIFT+PLUS SIGN |
Collapse the group. | CTRL+MINUS SIGN |
Expand a single selected group. | SHIFT+PLUS SIGN |
Collapse a single selected group. | MINUS SIGN |
Select the previous group. | UP ARROW |
Select the next group. | DOWN ARROW |
Select the first group. | HOME |
Select the last group. | END |
Select the first item on screen in an expanded group or the first item off screen to the right. | RIGHT ARROW |
All groups
To do this | Press |
|---|---|
Collapse all groups. | CTRL+MINUS SIGN |
Expand all groups. | CTRL+SHIFT+PLUS SIGN |
Calendar Day/Week/Month view
All three
To do this | Press |
|---|---|
View from 1 through 9 days. | ALT+key for number of days |
View 10 days. | ALT+0 (ZERO) |
Switch to weeks. | ALT+MINUS SIGN |
Switch to months. | ALT+= |
Move between Calendar, TaskPad, and the Folder List. | CTRL+TAB or F6 |
Select the previous appointment. | SHIFT+TAB |
Go to the previous day. | LEFT ARROW |
Go to the next day. | RIGHT ARROW |
Go to the same day in the next week. | ALT+DOWN ARROW |
Go to the same day in the previous week. | ALT+UP ARROW |
Day view
To do this | Press |
|---|---|
Select the time that begins your work day. | HOME |
Select the time that ends your work day. | END |
Select the previous block of time. | UP ARROW |
Select the next block of time. | DOWN ARROW |
Select the block of time at the top of the screen. | PAGE UP |
Select the block of time at the bottom of the screen. | PAGE DOWN |
Extend or reduce the selected time. | SHIFT+UP ARROW or SHIFT+DOWN ARROW, respectively |
Move an appointment up or down. | With the cursor in the appointment, ALT+UP ARROW or ALT+DOWN ARROW, respectively |
Change an appointment's start or end time. | With the cursor in the appointment, ALT+SHIFT+UP ARROW or ALT+SHIFT+DOWN ARROW, respectively |
Move selected item to the same day in the next week. | ALT+DOWN ARROW |
Move selected item to the same day in the previous week. | ALT+UP ARROW |
Week view
To do this | Press |
|---|---|
Go to the start of work hours for the selected day. | HOME |
Go to the end of work hours for the selected day. | END |
Go up one page view in the selected day. | PAGE UP |
Go down one page view in the selected day. | PAGE DOWN |
Move the appointment up, down, left, or right. | ALT+UP ARROW, ALT+DOWN ARROW, ALT+LEFT ARROW, or ALT+RIGHT ARROW, respectively |
Change the duration of the selected block of time. | SHIFT+LEFT ARROW, SHIFT+RIGHT ARROW, SHIFT+UP ARROW, or SHIFT+DOWN ARROW; or SHIFT+HOME or SHIFT+END |
Month view
To do this | Press |
|---|---|
Go to the first day of the week. | HOME |
Go to the same day of the week in the previous page. | PAGE UP |
Go to the same day of the week in the next page. | PAGE DOWN |
Date Navigator
To do this | Press |
|---|---|
Go to the first day of the current week. | ALT+HOME |
Go to the last day of the current week. | ALT+END |
Go to the same day in the previous week. | ALT+UP ARROW |
Go to the same day in the next week. | ALT+DOWN ARROW |
Business Cards view or Address Cards view
General use
To do this | Press |
|---|---|
Select a specific card in the list. | One or more letters of the name that the card is filed under or the name of the field that you are sorting by |
Select the previous card. | UP ARROW |
Select the next card. | DOWN ARROW |
Select the first card in the list. | HOME |
Select the last card in the list. | END |
Select the first card on the current page. | PAGE UP |
Select the first card on the next page. | PAGE DOWN |
Select the closest card in the next column. | RIGHT ARROW |
Select the closest card in the previous column. | LEFT ARROW |
Select or cancel selection of the active card. | CTRL+SPACEBAR |
Extend the selection to the previous card and cancel selection of cards after the starting point. | SHIFT+UP ARROW |
Extend the selection to the next card and cancel selection of cards before the starting point. | SHIFT+DOWN ARROW |
Extend the selection to the previous card, regardless of the starting point. | CTRL+SHIFT+UP ARROW |
Extend the selection to the next card, regardless of the starting point. | CTRL+SHIFT+DOWN ARROW |
Extend the selection to the first card in the list. | SHIFT+HOME |
Extend the selection to the last card in the list. | SHIFT+END |
Extend the selection to the first card on the previous page. | SHIFT+PAGE UP |
Extend the selection to the last card on the last page. | SHIFT+PAGE DOWN |
Move between fields in an open card
To use the following keys, make sure a field in a card is selected. To select a field when a card is selected, click the field or press F2.
To do this | Press |
|---|---|
Move to the next field and, from the last field of a card, move to the first field in the next card. | TAB |
Move to the previous field and, from the first field of a card, move to the last field in the previous card. | SHIFT+TAB |
Move to the next field, or add a line to a multiline field. | ENTER |
Move to the previous field without leaving the active card. | SHIFT+ENTER |
Display the insertion point in the active field to edit text. | F2 |
Move between characters in a field
To use the following keys, make sure a field in a card is selected. To select a field when a card is selected, click the field or press F2.
To do this | Press |
|---|---|
Add a line in a multiline field. | ENTER |
Move to the beginning of a line. | HOME |
Move to the end of a line. | END |
Move to the beginning of a multiline field. | PAGE UP |
Move to the end of a multiline field. | PAGE DOWN |
Move to the previous line in a multiline field. | UP ARROW |
Move to the next line in a multiline field. | DOWN ARROW |
Move to the previous character in a field. | LEFT ARROW |
Move to the next character in a field. | RIGHT ARROW |
Timeline view (Tasks or Journal)
When an item is selected
To do this | Press |
|---|---|
Select the previous item. | LEFT ARROW |
Select the next item. | RIGHT ARROW |
Select several adjacent items. | SHIFT+LEFT ARROW or SHIFT+RIGHT ARROW |
Select several nonadjacent items. | CTRL+LEFT ARROW+SPACEBAR or CTRL+RIGHT ARROW+SPACEBAR |
Open the selected items. | ENTER |
Display the items one screen above the items on screen. | PAGE UP |
Display the items one screen below the items on screen. | PAGE DOWN |
Select the first item on the timeline (if items are not grouped) or the first item in the group. | HOME |
Select the last item on the timeline (if items are not grouped) or the last item in the group. | END |
Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group. | CTRL+HOME |
Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group. | CTRL+END |
When a group is selected
To do this | Press |
|---|---|
Expand the group. | ENTER or RIGHT ARROW |
Collapse the group. | ENTER or LEFT ARROW |
Select the previous group. | UP ARROW |
Select the next group. | DOWN ARROW |
Select the first group on the timeline. | HOME |
Select the last group on the timeline. | END |
Select the first item on screen in an expanded group or the first item off screen to the right. | RIGHT ARROW |
When a unit of time on the time scale for days is selected
To do this | Press |
|---|---|
Move back in increments of time that are the same as those shown on the time scale. | LEFT ARROW |
Move forward in increments of time that are the same as those shown on the time scale. | RIGHT ARROW |
When the lower time scale is selected, select the upper time scale. | SHIFT+TAB |
When the upper time scale is selected, select the lower time scale. | TAB |
When the lower time scale is selected, select the first item on screen or the first group on screen if items are grouped. | TAB |
See also
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
Many users find that using an external keyboard with keyboard shortcuts for Word Online on Windows helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Word Online on Windows.
Notes:
The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
Commands that require you to press and release multiple keys together are indicated with a plus sign (+). Commands that require you to press multiple keys in order are indicated by a comma sign (,).
In this topic
Frequently used shortcuts
This table lists the most frequently used shortcuts in Word Online:
To do this | Press |
|---|---|
In Reading view, open a PDF-based view tagged to work with screen readers | Tab to the Accessibility Mode button and press Enter |
Find text in Reading view | Ctrl+F or F3 |
Find text in Editing view | Ctrl+F or Ctrl+H |
Hide the Navigation pane | Esc |
Switch to Zoom control | On a Windows keyboard, press Alt+Win+W, then Q |
Open Search box in Navigation pane | Ctrl+G |
Ctrl+P | |
Move to the next landmark region | Ctrl+F6 |
Go to Tell Me box | Alt+Q |
Access keys: Shortcuts for using the ribbon
Word Online offers access keys, keyboard shortcuts to navigate the ribbon. If you’ve used access keys to save time on Word for desktop computers, you’ll find access keys very similar in Word Online.
In Word Online, access keys all start with Alt+Win, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Win+R.
Go to the access keys for the ribbon
To go directly to a tab on the Ribbon, press one of the following access keys:
To do this | Press |
|---|---|
Open the Tell Me box on the ribbon and type a search term. | Alt+Win, Q |
Open the File menu to access New, Open, Save As, and Print. You can also open About for information or Help to get assistance. | Alt+Win, F |
Open the Home tab to format text and numbers, or use other tools such as Find. | Alt+Win, H |
Open the Insert tab and insert a picture, link, comment, header or footer, a page number. or footnote. You can also access the Symbol gallery. | Alt+Win, N |
Open the Page Layout tab and set margins, orientation, size and spacing. | Alt+Win, A |
Open the Review tab for Spelling, Check Accessibility, working with comments. or to Show Edit activity. | Alt+Win, R |
Open the View tab to choose a view, open the Navigation pane, see Headers and Footers, and to Zoom. | Alt+Win, W |
Work in the ribbon tabs and menus
The shortcuts in this table can save time when you work with the ribbon tabs and ribbon menus
To do this | Press |
|---|---|
Select the active tab of the Ribbon, and activate the access keys. | Alt +Win. To move to a different tab, use an access keys or the Tab key. |
Move the focus to commands on the Ribbon. | Enter, then Tab or Shift+Tab |
Activate a selected button. | Spacebar or Enter |
Open the list for a selected command | Spacebar or Enter |
Open the menu for a selected button. | Alt + Down Arrow |
When a menu or submenu is open, move to the next command. | Esc |
Work with content in Editing view
To do this | Press |
|---|---|
Cut | Ctrl+X |
Copy | Ctrl+C |
Paste | Ctrl+V |
Undo | Ctrl+Z |
Redo | Ctrl+Y |
Move between ribbon and document content | Ctrl+F6 |
Shrink font size | Ctrl+[ |
Grow font size | Ctrl+] |
Activate a different ribbon tab | Tab, Enter |
Move among ribbon commands | Tab |
Execute the currently selected ribbon command | Enter |
Collapse or expand the ribbon | Ctrl+F3 |
Work with comments
The Comments keyboard shortcuts will only work when the Comments pane is open and selected (or 'in focus' if you're using a screen reader).
To do this | Press |
|---|---|
Add a new comment | Ctrl+Alt+M |
Go to the next comment thread | Down arrow |
Go to the previous comment thread | Up arrow |
Expand a comment thread when the focus is on it | Right arrow |
Collapses a comment thread | Left arrow |
Go to the next reply in a comment thread | Down arrow |
Go to the previous reply in a thread or the parent comment | Up arrow |
Close Pane | Tab |
Reply box | Tab |
Edit a parent comment/reply | Tab when the focus on the parent comment/reply |
Post a comment/reply or save an edit | Ctrl+Enter |
Discard a draft comment/reply or edit | Esc |
Expand a comment thread via “View More Replies” button on the thread | Tab |
Track and review changes
To do this | Press these keys |
|---|---|
Toggle change tracking on or off | Ctrl+Shift+E |
Accept a change | Ctrl+Alt+= (equals sign) |
Reject a change | Ctrl+Alt+- (hyphen sign) |
Go to previous change | Ctrl+Alt+9 |
Go to next change | Ctrl+Alt+0 (zero) |
Move insertion point
To do this | Press |
|---|---|
Right one character | Right arrow |
Left one character | Left arrow |
Right one word | Ctrl+Right arrow |
Left one word | Ctrl+Left arrow |
Up one line | Up arrow |
Down one line | Down arrow |
Up one paragraph | Ctrl+Up arrow |
Down one paragraph | Ctrl+Down arrow |
Beginning of line | Home |
End of line | End |
Beginning of page | Ctrl+Home |
End of page | Ctrl+End |
Format text
To do this | Press |
|---|---|
Bold | Ctrl+B |
Italics | Ctrl+I |
Underline | Ctrl+U |
Bulleted list | Ctrl+Period |
Numbered list | Ctrl+/ |
Align left | Ctrl+L |
Align right | Ctrl+R |
Align centered | Ctrl+E |
Select content or expand selection
To do this | Press |
|---|---|
Right one character | Shift+Right arrow |
Left one character | Shift+Left arrow |
Right one word | Shift+Ctrl+Right arrow |
Left one word | Shift+Ctrl+Left arrow |
Up one line | Shift+Up arrow |
Down one line | Shift+Down arrow |
Up one paragraph | Shift+Ctrl+Up arrow |
Down one paragraph | Shift+Ctrl+Down arrow |
To beginning of line | Shift+Home |
To end of line | Shift+End |
To beginning of document | Shift+Ctrl+Home |
To end of document | Shift+Ctrl+End |
Whole document | Ctrl+A |
See also
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.